Build a minute-by-minute run of show for your webinar, conference, or ceremony. Add segments with durations, speakers, and AV cues — start and end times recalculate automatically as you edit. Print it, save it as a PDF, download a CSV, or copy a clean text agenda for your team.
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⚠ Your agenda runs over the target — trim a segment or two.
| Start | End | Min | Segment | Speaker / owner | Notes / AV cues | ||
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No segments yet — add one below or pick a template above.
"Print / Save as PDF" opens your browser's print dialog — choose "Save as PDF" as the destination to download a PDF. Your agenda autosaves in this browser as you type.
A run of show (sometimes called a show flow, cue sheet, or minute-by-minute) is the internal, timed script of an event. It lists every segment in order — with an exact start time, end time, duration, the person responsible, and any technical cues — so the production team, speakers, MC, and AV crew all work from the same clock.
Unlike the agenda you publish to attendees, the run of show includes the things the audience never sees: mic handoffs, slide cues, walk-in music, buffer time between speakers, when to start the recording, and who resets the stage during a break. For live webinars it's the difference between a smooth handover and thirty seconds of "can everyone see my screen?"
A good run of show is ruthless about time. Every segment has a duration, the durations add up to your total slot, and everyone knows what gets cut first if the event runs long. That's why this generator recalculates every start and end time live as you edit — the math is always done for you.
| Run of show | Agenda | Program | |
|---|---|---|---|
| Audience | Internal — organizers, speakers, AV crew | Attendees and speakers | Attendees (printed or digital keepsake) |
| Level of detail | Minute-by-minute, with cues and owners | Session-level topics and times | Highlights, bios, sponsors |
| Includes backstage items | Yes — mic checks, buffers, stage resets | No | No |
| Changes on event day | Constantly — it's the working document | Rarely | Never (already printed) |
In practice you build the run of show first, then derive the public agenda from it by dropping the internal rows (buffers, resets, cue notes) and rounding the times. This tool exports a clean CSV, so you can do exactly that in Excel or Google Sheets.
Set the event start time and a target duration. These are usually non-negotiable — the room booking, the webinar slot, the venue curfew. Everything else flexes inside them.
Think in blocks: "welcome — 5 min", "keynote — 30 min", "Q&A — 15 min". Let the tool cascade the actual clock times; when something changes, every downstream time updates itself.
Every segment needs one accountable person, and most need an AV note: "start recording", "switch to speaker's screen", "play walk-in music", "mics live at 13:58".
Transitions are where events run late. Use the 5-minute buffer button after every speaker change, panel setup, or room switch — a schedule with no slack is a schedule that slips.
Print a copy for the crew, send the CSV to co-organizers, and paste the text version into your team chat. Agree in advance which segment shrinks if you're running over — usually Q&A.
Put a fullscreen countdown on screen before you go live — it pairs perfectly with your run of show's start time.
Hosting across time zones? Generate copy-ready event times for emails and social posts in every zone that matters.
Create printable sign-in sheets for registration and check-in — the first row of your run of show.
A run of show is the internal, timed schedule of an event: every segment in order with its start time, end time, duration, the person responsible, and technical cues like "start recording" or "switch slides". It keeps organizers, speakers, and the AV crew on the same clock.
Yes — completely free, no sign-up, no watermark, no limits. Everything runs in your browser, and your agenda is autosaved locally so you can come back and keep editing.
The agenda is the public, session-level schedule you share with attendees. The run of show is the internal minute-by-minute version that adds owners, buffers, and AV cues. Build the run of show first, then derive the agenda by removing the backstage rows.
Yes — click "Download CSV" and you'll get a spreadsheet-ready file with start time, end time, duration, segment, speaker, and notes columns. It opens directly in Excel, Google Sheets, or Numbers.
Click "Print / Save as PDF" — your browser's print dialog opens with a clean, print-optimized layout of the agenda. Choose "Save as PDF" as the destination to download it, or print it directly for your event-day crew.
No — your run of show autosaves to your browser's local storage as you type, so a refresh or an accidental tab close won't lose anything. Use "Start over" to clear it. Nothing is ever sent to a server.
Times roll over cleanly. Segments that cross midnight are marked with "+1d" next to the time (for example "00:15 (+1d)"), so a gala that starts at 8 PM and ends at half past midnight still reads unambiguously.
The run of show gets you to "thanks for coming" — CertFusion handles what your attendees ask for next. Design a certificate once and automatically send a personalized, verifiable copy to everyone who attended your webinar or training.
Auto-Send Certificates with CertFusion· Starts () · Total · Ends
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Generated free at https://cert.conferior.com/free-run-of-show-generator